Administration / Agency - Artists Management

Administrative Assistant-Managerial Full Time Permanent

Opus3 Artists LLC


Summary: This is a full-time position that provides administrative and clerical support to Managers of Artists and Attractions.

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.
• Schedule and organize calendar, travel coordination and expenses
• Preparing and tracking performance contracts
• Tracking artists’ payments and/or commissions
• Answer phone for Manager. Takes message or field/answer all routine and non-routine questions including communication with presenters and orchestra managers in the US, Europe and Asia
• Assist the Manager in the management of his/her schedule
• Open mail for the Manager and discuss to determine level of priority
• Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Manager, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company wide events.
• Type and design general correspondences, memos, charts, tables, graphs, etc.

• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

BA Degree
At least 2 years experience as an Assistant
Proficiency in MS Word and Excel
Additional languages and familiarity with classical music world a plus

Job Overview

  • Date Posted: Posted 2 months ago
  • Location: New York, NY
  • Job Title: Administrative Assistant-Managerial
Apply for job

Apply For This Job

You must sign in to apply for this position.

You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.