A not-for-profit organization, Music Before 1800 is the longest-running early music concert series in New York City, entering its 43rd year of presenting vocal and instrumental chamber music at Corpus Christi Church and Offsite.
The Concert Manager reports to the Founder/Executive Director.
Oversees all aspects of the box office and house management:
• Maintains and updates the ticket and subscription system and setup for each season (on Patron technology)
• Processes all ticket orders and subscriptions on a regular basis, as well as complimentary seat requests
• Serves as house manager at all concerts (8 at Corpus Christi Church, 3 at the Kosciuszko Foundation), working with longtime volunteer ushers
• Oversees the setup of the concert front of house, working with a box office associate, and longtime volunteers
• Manages and schedules all volunteers for concerts
• Tracks and reports on status of ticket sales, as well as event attendance
• Answers the box office phone and email
• Recruits new volunteers, as needed
Manages development duties:
• Logs and tracks all donations on Patron Technology, as well as creating all acknowledgements
• Compiles and executes all fundraising mailings and benefit mailings
• Maintains grantwriting calendar, and writes drafts of all foundation and government grant narratives
• Aids in the preparation and execution for the annual benefit, including silent auction close-out
• Researches Foundations as needed
• Manages and responds to general inquiries via email and phone
• Manages website, working with website consultant as needed for updates
• Designs and sends eblast announcements, maintaining eblast schedule
• Prepares mailing lists for season brochures, flyers, and mailing list exchanges
• Creates box office copy text for season brochures
• Corresponds as needed with the Program Editor and Publicist/Social Media Manager for website updates, and artist information
• Prepares job reports as needed for Executive Director and the Board of Directors
• Helps plan annual volunteer dinner
• Edits artist contracts
• Works with Executive Director on managing program ad solicitation and follow-up
• If needed, manages working visa applications
• Provides additional administrative and IT support for the organization
We prefer a minimum of three years’ experience working in a performing arts, artist management or concert production organization. We require a college degree, knowledge of classical and early music, excellent computer literacy (MS Office and Excel; familiarity with, or flexibility in adapting to PatronTechnology or similar customized box office and patron software applications), excellent writing skills (grants and email blasts in particular), knowledge of social media, and organizational skills. Outstanding communication skills are essential. The ability to prioritize and multi-task with sound judgement is needed, as well as overseeing sizeable contingents of volunteers with varying abilities and experience. Front of house and/or box office experience, working knowledge of Wordpress, and familiarity with city/state grant contracts a plus.
This is a part-time position that requires 10-20 hours a week depending on concert schedule. Two, five-hour days per a week are the regular schedule. The weeks including concerts generally require an additional 10 hours, most of which is during nights and weekends. Extra work time outside of this schedule, such as for special events or additional tasks, is compensated at an hourly basis. Salary ranges between $18-$21,000.