Human Resources / Museums

Human Resources Manager Full Time Permanent

Chicago Academy of Sciences


About the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum

Celebrating nearly 160 years of science exploration and education, the Peggy Notebaert Nature Museum is the public face of the Chicago Academy of Sciences. The Chicago Academy of Sciences was founded in 1857 as Chicago’s first museum dedicated to educating Chicagoans about nature and science through the preservation and display of native specimens, classroom activities, and dissemination of scientific knowledge.

Today, the Museum distinguishes itself through extensive involvement in schools, providing more hands-on science instruction than any other museum in Chicago, and the opportunities it provides for visitors to experience nature up close in exhibits such as its iconic Judy Istock Butterfly Haven. The Museum also continues the Academy’s tradition of research, conservation and education about nature in the Midwest through participatory exhibits and programs, educational outreach and ongoing scientific activity. Its collections, due to their age and type, are among the most important in the region.

Position Overview:

The Human Resources Manager, a full time position, will report to the Vice President of Finance and Administration. This position will be responsible for all human resources activities for the Museum’s staff of 60+ full time and part time employees. The Human Resource Manager will work closely with the Museum’s President & CEO, Director of Finance, and interface directly with all departments within the Museum.

Key responsibilities include, but may not be limited to:

  • Managing daily administration and annual enrollment for all benefit programs, including 401(k), medical, dental, vision, life, disability, and FSA.
  • Managing FMLA administration and compliance.
  • Completing paperwork for external agencies including worker’s compensation claims, unemployment claims, verification of employment, etc.
  • Managing recruiting efforts, including posting open positions, applicant screening, scheduling and conducting interviews, and conducting reference and background checks.
  • Managing the on-boarding process for new employees.
  • Addressing personnel related issues and tracking employee performance documentation.
  • Participating in disciplinary and termination meetings and conducting exit interviews.
  • Maintaining and updating personnel files, including electronic files on Paylocity system.
  • Maintaining and updating the employee handbook.
  • Creating and updating organization charts and job descriptions.
  • Overseeing the employee review process.
  • Organizing and coordinating museum-wide employee communication, training and events.
  • Ensuring museum actions conform to employee handbook and labor laws and working with legal counsel as necessary to discuss human resources related issues.
  • Creating and enforcing policies and procedures, as appropriate.

Skills & Experience Required:

  • Bachelor’s degree in human resources management or equivalent combination of education and experience.
  • Knowledge of current labor law.
  • Experience in a museum or non-profit organization is a plus.
  • Self motivated with an ability and willingness to learn new tasks quickly.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office, especially Word and Excel.
  • Familiarity with payroll systems; experience with Paylocity a plus.
  • Excellent organizational and time management skills.

Work in the museum’s Lincoln Park location; strong benefits package; Equal Opportunity Employer.


Please send cover letter and resume via e-mail to

No phone calls please.  Qualified applicants will be contacted.

Job Overview

  • Date Posted: Posted 1 year ago
  • Location: Chicago, IL
  • Job Title: Human Resources Manager
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