This contracted, temporary position reports to the Re:NEW Festival Manager and is responsible to support the planning, coordination, and execution of events for the Re:NEW Festival, a month-long festival to take place September 9 – October 9, 2016. The Events Coordinator will work closely with the Festival staff, committees, and volunteers as needed to present festival events at indoor and outdoor locations. This position will require coordination with artists, performers, and property managers as well as program managers at local organizations. This contract position is expected to average 10-20 hours per week, beginning late June and ending in mid-October.
Duties and Responsibilities:
• Oversee, plan, and execute festival special events, including but not limited to: gallery receptions, parties, outdoor concerts, dinners and performances.
• Set-up and tear-down of events furniture and equipment including but not limited to: tents, tables, chairs, and sound and other equipment.
• Coordinate locations of performances, and other event components, assist performers, etc.
• Manage caterers and other event contractors
• Work with Festival Manager to develop and manage program and event budgets
• Ensure event sponsorship and funder deliverables are met
• Be present on site as needed during events to oversee operations
• Oversee interns or volunteers related to event execution
• This position is a part-time contracted position; occasional weekends and evenings are necessary.
• Attend meetings as necessary
• Other duties as assigned
The ideal candidate for this role has a blend of the following:
• Education and experience: Bachelor’s degree preferred and equivalent of 3 – 5 years of experience with event execution
• Written/oral communication skills: ability to communicate clearly, effectively, and in a professional manner via written or verbal communication
• Knowledge and understanding: working familiarity with basic event equipment and logistics
• Management, problem-solving, and organizational skills: excellent administrative and project management skills, ability to produce results independently and as a team member, takes direction well, self -motivated and able to establish and accomplish priorities when faced with multiple tasks, works well with and without deadlines, attention to detail and event logistics, results-oriented.
• Interpersonal skills: proven team player, ability to work effectively with and respond to a wide array of constituencies and personalities, commitment and flexibility at all times, dedication, commitment to outstanding results, collaborative spirit. Able to tactfully enforce rules as needed.
• Computer skills: MS Office, common web tools, social media, and Google Docs
• Strong work ethic and work history with attention to deadlines and details, willingness to work in the elements (rain, heat cold temperatures, etc.) Willingness to work irregular or long hours as needed.
• Genuine passion for arts and culture and the mission of the festival
• Equipment: contractor must provide own laptop and cell phone.
Other preferred skills and experience:
• Experience with integrating environmentally sustainable practices into event execution.
Qualities and Characteristics of All GPAC Team Members:
• Ability to communicate technical concepts to non-technical staff
• Genuine passion for arts and culture
• Willingness to join the entire GPAC team in a shared commitment to addressing equity and inclusion issues throughout the festival’s goals and outcomes
• Open to engaging with diverse perspectives and backgrounds, varying ideas, and different ways of working
• Understanding basic HR procedures and professional office decorum
• Ability to problem-solve and think critically
• Commitment to contributing positively to a collaborative, often fast-paced, work environment. Flexibility at all times
• Willing to step up and provide leadership and take initiative when needed
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) as well as a variety of web-based tools
GPAC’s Commitment to Equity
GPAC values equity as essential to its mission to expand the reach, influence, and effectiveness of the region’s diverse and vibrant arts and culture community by providing leadership, advocacy, capacity building, and connections. We are committed to diversity and equity in terms of gender, age, religion, race, ethnicity, ability, national origin, gender identity, sexual orientation, and other characteristics. Differences provide varied viewpoints, ideas, and connections that strengthen and enrich GPAC’s work with the communities in our region. It is GPAC’s goal to create and maintain an inclusive, respectful, and equitable environment and to engage the talents of people with varied backgrounds, experiences, and perspectives to accomplish our mission.
Pay rate: $18 per hour
How to Apply
The Greater Pittsburgh Arts Council is an equal opportunity employer and encourages all qualified persons of any race, ethnicity, gender, ability and age to apply. Background check required. Position is open until filled. Please send a cover letter, résumé, and contact information for three references by June 3 to email@example.com. Learn more about GPAC at www.pittsburghartscouncil.org. Learn more about Re:NEW at www.renewfestival.com.
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